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Accounting System Integration

Seamless Integration

Accounting integration is seamless.  R.I.M.S. facilitates three points on integration with most of the accounting systems listed below.

  1. Payers – there are all Companies RIMS tracks that are setup as ‘Payers’.  These validate against the accounting system database and in certain cases transfer automatically.
  2. General Ledger Chart of Accounts numbers – these are validated before invoices can be transferred.  The system catches errors before they get to the Accounting system.
  3. Accounting Receivable Invoices are transferred to the accounting system.  R.I.M.S. generates invoices for your revenue sources and you can create manual invoices as you see fit.  All of these can be transferred to your Accounting system eliminating double data entry.

Accounting Systems Currently Support

  • Microsoft Dynamics GP (formally Great Plains Accounting)
  • Microsoft Dynamics SL (formally Solomon Accounting)
  • QuickBooks
  • Simple Accounting (Canadian Version)
  • Visual Advance Accounting
  • Various output formats to XML, Excel, CSV or similarly formatted files.

G/L Account Numbers

R.I.M.S. provides an easy way to structure your Chart of Account numbers so it matches your accounting.  Once this is setup R.I.M.S. will automatically assign the correct account number to every invoice line item (every revenue stream) that is on your invoices.

G/L account numbers can have up to 9 segments and 40 digits.  How much of this you take advantage of depends on your accounting system and G/L account numbers are automatically derived from a combination of one or more of these data elements in the system.

Revenue Code Storage / Demurrage
Department Department
Terminal Terminal
Inventory Type Inventory Type
Dry/Liquid/Gas Dry/Liquid/Gas
Hazardous/Non-Hazardous Hazardous/Non-Hazardous
Transaction Type Revenue Code
Billing Cycle Billing Cycle
Sales Person Sales Person
Customer Region Customer Region
Customer Rep Customer Rep